Key Points

• We do not sell your personal data. We use your information to provide our services and improve your experience.
• We collect data to make our software work. This includes information you provide (like your name and email) and data collected automatically (like your IP address and usage patterns).
• You have control over your data. You have the right to access, correct, delete, and opt out of certain uses of your personal information.
• Your data is kept secure. We use industry-standard security measures to protect your information, including encryption and access controls.
• Third parties are used for essential services. We share data with trusted partners (like payment processors and hosting providers) only as necessary to deliver our services.
• De-Identified Information may be used for business purposes. We may analyze, utilize, and commercialize aggregated, De-Identified Information (as defined below) for lawful business purposes, including improving services and developing new products.
• Rank One is not the master student database. When our services are used by schools or districts, student data is provided and maintained by the school’s own systems. Requests to modify or delete school-provided data must be directed to your school or district.

Information We Collect

We collect information to provide, maintain, and improve our services. The types of data we collect depend on how you interact with our Site.

A. Information You Provide

This includes information you voluntarily provide to us when you:

• Register for an account: Your name, email address, password, birth date, gender, and other profile information.
• Use our services: Information related to your use of our software, such as schedules, athletic information, health and wellness data, or school affiliations.
• Fill out forms: Contact information, financial data for transactions (like credit card numbers), and other details you submit in forms, surveys, or support requests.
• Participate in partner promotions: Opt-in with your name and email address for contests, sweepstakes, or promotions.

B. Information Collected Automatically

When you use the Site, we automatically collect certain data from your device, which may include:

• Usage Data: Information about how you use our Site, such as the pages you visit, the time and date of your visit, and the time spent on those pages.
• Device and Log Data: Your IP address, browser type and version, operating system, and unique device identifiers.
• Geolocation Data: We may collect and store geolocation information (such as city or town) only when you have provided consent via your device settings.
• Tracking Technologies: We use cookies, web beacons, and tokens to collect information, personalize your experience, and remember your preferences. You can manage your cookie preferences through your browser settings, though this may impact the functionality of the Site.

C. Information from Third-Party Sources

We may receive information from third-party services that you link to your account, such as social media platforms. When you use these features, you grant us access to the information they provide, which is governed by their own privacy policies. We also use third-party service providers for analytics and other business functions.

D. Information Provided by Your Organization

Important: When our services are used by schools, school districts, military bases, or other organizations ("Subscribing Organizations"), student and personnel data is typically provided to Rank One by the Subscribing Organization through a secure upload or automated data synchronization process. Rank One is not the master database for this information . The Subscribing Organization’s student information system (SIS) or equivalent system of record is the authoritative source. Data synchronized from the Subscribing Organization’s systems is refreshed on a recurring basis (typically nightly), and any data that has been modified or removed in Rank One but not in the Subscribing Organization’s system of record will be restored upon the next synchronization cycle.

Because Rank One does not control the source data, requests to correct, modify, or delete student or personnel information that originates from a Subscribing Organization must be directed to that Subscribing Organization. Rank One cannot independently and permanently delete or alter data that is provided and maintained by the Subscribing Organization’s system of record.

How We Use Your Information

We use the information we collect for the following purposes:

• To Provide and Manage Services: To operate the Site, allow you to log in to your account, fulfill your requests for products and services, and manage your schedule and activities.
• To Personalize Your Experience: To customize the content you see, serve relevant materials, and improve our Site based on your interactions and preferences.
• To Communicate with You: To send you account-related messages, marketing communications about our products and services, and updates or promotions that we believe may be of interest to you.
• For Security and Compliance: To prevent fraudulent or illegal activity, enforce our Terms of Use, and comply with legal obligations.
• For Business Operations, Research, and Improvement: To analyze Site usage, perform research and development, maintain and administer the Site, and to use De-Identified Information for lawful commercial purposes including improving services, developing new products, and sharing insights with affiliated companies and partners.

Legal Bases for Processing Your Data

For users in regions with data protection laws like the GDPR, we process your personal data based on the following legal grounds:

1. Consent: We may process your data when you have given us explicit consent for a specific purpose. You can withdraw your consent at any time.
2. Contractual Necessity: We process your data when it is necessary to perform a contract with you or to take steps at your request before entering into a contract.
3. Legitimate Interests: We may process your data for our legitimate business interests, provided these interests do not override your fundamental rights and freedoms.
4. Legal Obligation: We may process your data when required to comply with a legal obligation.

Disclosure to Third Parties

We may share your information with third parties for the limited purposes described below, but we do not sell your personal information.

• Service Providers: We use third-party companies to perform services on our behalf, such as hosting, payment processing, data analysis, marketing, and customer support. These providers are bound by confidentiality obligations and are only permitted to use your data to perform the requested services.
• Co-Branded Partners: We may partner with other companies to offer co-branded services or features. Your voluntary use of these services means you consent to us sharing your information with the co-branded partner.
• Affiliated Companies and Partners: We may share your information within our family of affiliated companies and approved partners to provide you with a comprehensive service and inform you about other relevant products and services.
  De-Identified Information may be shared with affiliates and partners for any lawful business purpose.
• Legal and Safety: We may disclose your information if required by law, court order, or governmental regulation, or if we believe it is necessary to protect the rights, property, or safety of APN, our users, or the public.
• Business Transfers: In the event of a merger, acquisition, or sale of our assets, your information may be transferred to the new entity.

Your Privacy Rights

Depending on your location and applicable law, you may have the following rights regarding your personal data:

• Right to Know: You have the right to request information about the personal data we have collected, used, and disclosed about you.
• Right to Access: You have the right to request a copy of your personal data.
• Right to Rectification: You have the right to correct any inaccurate personal data we hold about you.
• Right to Erasure: You have the right to request the deletion of your personal data, subject to certain exceptions. However, please note the important limitation below regarding data provided by Subscribing Organizations.
• Right to Object: You have the right to object to the processing of your personal data for certain purposes, such as direct marketing.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.

To exercise these rights, please contact us at the email address provided in the Contact Us section. We will take reasonable steps to verify your identity before processing your request.

Important Limitation — Data Provided by Subscribing Organizations: Where your personal information has been provided to Rank One by a Subscribing Organization (such as a school or school district) through a secure data synchronization process, Rank One is not the system of record for that data. Requests to access, correct, or delete such information must be directed to the Subscribing Organization. Even if Rank One were to remove such data from its platform, it would be restored automatically during the next scheduled data synchronization with the Subscribing Organization’s system. Parents, guardians, and eligible students should contact their school or district directly to exercise their rights with respect to education records.

De-Identified Information

"De-Identified Information" means data or information that neither identifies nor provides a reasonable basis to identify an individual, where the following identifiers (without limitation) have been removed: names, addresses, personal identifiers (such as social security numbers, student or employee numbers, or biometric records), indirect identifiers (such as date of birth, place of birth, and mother’s maiden name), and any other information that, alone or in combination, is linked or linkable to a specific individual that would allow a reasonable person in the community to identify the person with reasonable certainty.

We may create, use, and share De-Identified Information for any lawful business purpose, including but not limited to improving services, developing new products, conducting statistical analysis and benchmarking, and sharing with affiliated companies and partners. De-Identified Information is not subject to the restrictions applicable to Personally Identifiable Information under this Privacy Policy.

Data Security and Retention

We take technical and organizational measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Using encryption for data in transit and at rest.
• Limiting access to personal data to authorized employees and contractors.
• Conducting regular security audits and reviews.
• Maintaining commercially reasonable administrative, physical, and technical safeguards.

RAMP Certification

AllPlayers Network, Inc. is RAMP certified. The RAMP (Risk and Authorization Management Program) certification is a rigorous verification of our security controls and data protection practices, demonstrating our commitment to maintaining a robust and secure environment for your data.

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security. We retain your personal information for as long as necessary to provide our services and to comply with our legal obligations.

Compliance with US Privacy Laws

A. California Online Privacy Protection Act (CalOPPA)

We comply with CalOPPA by ensuring our Privacy Policy is conspicuously posted on our Site and is easily accessible.

B. Children's Online Privacy Protection Act (COPPA)

We do not knowingly collect personal information from children under the age of 13. If we learn that we have collected personal information from a child under 13 without verifiable parental consent, we will take steps to delete the information as soon as possible.

C. Family Educational Rights and Privacy Act (FERPA)

Where our services are provided to schools or educational institutions, we may receive student information as defined by FERPA. In such cases, we comply with the confidentiality and security requirements outlined in FERPA. We function as a "school official" under FERPA with a legitimate educational interest, and we do not use or disclose this information for any purpose other than as authorized by the school or institution and as permitted under our Data Sharing Agreement.

D. Health Insurance Portability and Accountability Act (HIPAA)

Our services are generally not covered by HIPAA. However, some aspects of our services may involve a school or other entity disclosing health-related information subject to FERPA. In such cases, we comply with the applicable confidentiality and security requirements.

E. Do Not Track (DNT) Signals

We honor Do Not Track signals and do not track, plant cookies, or use advertising when a Do Not Track browser mechanism is in place.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last Updated" date at the top of this document. We encourage you to review this policy periodically to stay informed about our data practices. Your continued use of the Site after any changes indicates your acceptance of the updated policy.

Where our services are governed by a Data Sharing Agreement with your organization, changes to this Privacy Policy are subject to the review and objection process set forth in that agreement.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact us at: